Privacy Policy for Supplier Contacts

How we manage, process and protect your data

New State Solutions delivers Interim & Permanent recruitment solutions. We may change the terms of this policy from time to time. This version is dated May 2018.

 

Our commitment to you

We will only store your data if you have agreed for us to do so and will always explain how we intend to use it when we seek your agreement. Protecting your data is of the upmost importance and we will always ensure that our internal processes are adequate and appropriate security measures and technology is in place. Your personal data is only accessible by people that need to access it (restricted access).

Any information that may be used will be kept up to date to ensure that you are not troubled by non-relevant interaction. In order for us to maintain our records, you must notify us of any changes in circumstances that may impact our relationship as soon as they occur. We will not keep your data for longer than we need to – if we have not engaged in, or received any communication for 36 months we will anonymise and delete your data.

 

What data might we capture? 

 

Type

Provided by you

Captured by us

Why do we capture it?

Name

X

X

To identify you

Job Title

X

X

To understand your professional responsibilities for the purpose of transacting with you

Supplier company working for

X

X

T To know what legal entity you represent in a professional capacity

Department

X

X

To know what department you represent in a professional capacity

Email Address

X

X

x To enable us to communicate to you via email

Direct line phone number

X

X

To enable us to communicate to you via the phone

Mobile phone numer

X

X

To enable us to communicate to you via the phone

Contemporaneous written record of content of phone calls

 

X

To enable us to capture information from you in order to build a better working relationship

Notes of content of face to face meetings

 

X

To enable us to capture information from you in order to build a better working relationship

Type

Provided by you

Captured by us

Why do we capture it?

Name

X

X

To identify you

Job Title

X

X

To understand your professional responsibilities for the purpose of transacting with you

Supplier company working for

X

X

T To know what legal entity you represent in a professional capacity

Department

X

X

To know what department you represent in a professional capacity

Email Address

X

X

x To enable us to communicate to you via email

Direct line phone number

X

X

To enable us to communicate to you via the phone

Mobile phone numer

X

X

To enable us to communicate to you via the phone

Contemporaneous written record of content of phone calls

 

X

To enable us to capture information from you in order to build a better working relationship

Notes of content of face to face meetings

 

X

To enable us to capture information from you in order to build a better working relationship

Special categories of personal data

As standard practice, we do not capture or request special categories of data. If it is required to fulfil the successful delivery of your services, we will always obtain your consent. Due to the nature of our interaction sometimes Special Category data may be shared by yourself or disclosed within a document. We will not use or record this information as part of our interaction and if identified within a specific document we may request an alternative copy.

Consent

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Where we are asking you for sensitive personal data, we will always tell you why and how the information will be used. You may withdraw consent at any time by emailing your request to datarequests@newstatesolutions.co.uk 

Where else will your data go?

New State Solutions Ltd will not pass on your personal data to third parties without first obtaining your consent. The following third-party suppliers may receive your personal data to help us fulfil key processing activities (further details of these third parties are available on request). 

Any personal data captured may be stored within a secure cloud-based CRM system and/or saved to our cloud based Office Management and document storage system.

Your name and contact details may be added to our cloud-based accounting software to enable us to pay any invoices that are issues for services provided. Other New State Solutions Entities controlled (directly or indirectly) by New State Solutions Ltd. 

Providing access and control to your data?

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

Right of access – you have the right to request a copy of the information that we hold about you

Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

Right to restriction of processing – where certian conditions apply to have a right to restrict the processing.

Right of portability – you have the right to have the data we hold about you transferred to another organisation.

Right to object – you have to right to object to certain types of processing such as direct marketing.

Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

Right to judicial review – in the event that New State Solutions Ltd refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below. 

Who should you contact if you have any questions?

Our GDPR Owner and data protection representatives can be contacted directly here.

amy.langley@newstatesolutions.co.uk | +44 (0) 207 459 4121

GDPR@newstatesolutions.co.uk | +44 (0) 207 459 4121

In the event that you wish to make a complaint about how your personal data is being processed by New State Solutions Ltd (or third parties), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and New State Solutions Ltd’s GDPR Owner. The details for each of these contacts are:

 

Supervisory authority contact details

GDPR Owner contact details

Contact:

Information Commissioner’s Office

Amy Langley

Address:

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

20 Eastbourne Terrace, Paddington, London W2 6LE20

Email:

https://ico.org.uk/global/contact-us/email/

GDPR@newstatesolutionse.co.uk

Telephone

0303 123 1113 (local rate)
01625 545 745 (national rate)

+44 207 459 4121

Privacy Statement

You can read more about how and why we use your data by visiting our Online Privacy Statement that is available on www.newstatesolutions.co.uk/privacy-policy

 

Would you like to recruit with us?

Contact us today to find out more!